Everything a contractor's books actually need.
Most bookkeepers pull up a generic template and call it done. We built everything around contractors: job costing, sub tracking, FSM integrations, and an expert-reviewed close in your own QuickBooks file every month.
expert-reviewed close, every month
Inside your own QuickBooks file.
Your monthly financials reflect what each job actually cost, not just what cleared the bank.
What most bookkeepers miss
A general bookkeeper uses a one-size-fits-all chart of accounts. Your job classes vanish. By the time you want a Job Profit Report, the data is gone.
Monthly Bookkeeping Inside Your QuickBooks
Your books, done for you. Closed every single month.
We work directly inside your existing QuickBooks Online account. Every month we reconcile every account, apply a trade-native chart of accounts, track job costs by class, and hand you an expert-reviewed close packet with a clean P&L and balance sheet. Your file, your data. We just keep it straight.
- Full account reconciliation: bank, credit card, loan
- Trade-native chart of accounts setup and ongoing maintenance
- Job costing and class-level reporting by project
- AR and AP tracking
- expert-reviewed monthly close packet
- Class-preservation SLA and month-to-month terms
Stop losing hours every month reconciling field invoices against your books. The sync handles it.
What most bookkeepers miss
Skip the sync and the two systems drift fast. By year-end you can be looking at months of transactions to untangle before your CPA can touch the file.
FSM-to-QuickBooks Sync
Your field tool and your ledger, talking to each other.
Jobber, ServiceTitan, and Housecall Pro create invoices, estimates, and job records all day long. They should land in your books automatically. We set up and maintain that sync so every job in the field shows up accurately in QuickBooks. No double entry, no missed revenue, no manual cross-referencing between two systems at close.
- Jobber, ServiceTitan, and Housecall Pro integration setup
- Invoice and payment flow mapped to QuickBooks
- Ongoing sync monitoring and error resolution
- Duplicate transaction detection and cleanup
- Field-to-ledger reconciliation each close cycle
- Onboarding support for new platform connections
Sub payments tracked month by month. 1099s ready at year end. No last-minute compliance fire drill.
What most bookkeepers miss
Code sub payments with materials and you bury your 1099 exposure. Most contractors only find out there is a problem after the filing deadline.
1099 Subcontractor Tracking
No year-end scramble. No missed 1099s.
If you pay subs past the reporting threshold in a calendar year, you are required to file 1099-NEC forms. We track eligible sub payments every month, collect and store W-9 information, and have your 1099s filing-ready for your tax preparer at year end. Nothing falls through the cracks because we catch it all through the year.
- Month-by-month subcontractor payment tracking
- Subs coded separately from materials in your books
- W-9 collection and storage for each payee
- 1099-NEC prep, filing-ready for your tax preparer
- Threshold monitoring to flag reportable payees early
- Coordination with your CPA for filing review
Accurate historical books your CPA can actually use, and a clean starting point for ongoing service.
What most bookkeepers miss
Building monthly bookkeeping on top of messy prior-period records compounds the problem. Catch-up clears the slate so the ongoing work is clean from day one.
Catch-Up and Cleanup Bookkeeping
Behind on the books? No judgment. We'll dig you out.
If your books have not been touched in months, or the records you have are too messy to hand a CPA, we do a structured catch-up. We reconstruct the transaction history, reclassify misfiled items, pull out commingled personal expenses, and get you to a clean, current ledger before we start the monthly rhythm. Wherever you are, we start there.
- Full transaction review and reclassification
- Business and personal expenses separated
- Bank and credit card reconciliation for prior periods
- Job cost reconstruction where records allow
- Clean chart of accounts locked in for the go-forward period
- Handoff to monthly service on completion
What we don't do.
Better to be straight about it now. Here's where our scope ends and who we point you to instead.
Tax preparation or annual return filing (we partner with TradeTaxPro for that)
Payroll processing for crews (we refer to dedicated payroll platforms)
Financial statement audits or compilations for bonding (we refer to audit firms)
CFO advisory or fractional CFO services (we focus on clean, accurate books)
TradeBookkeepingPro vs. general bookkeeper vs. doing it yourself.
Not for everyone. Here's a straight look so you can make the call.
| DIY (QuickBooks alone) Your time | General Bookkeeper Generic setup | TradeBookkeepingPro Trade-native | |
|---|---|---|---|
| Trade-native chart of accounts | |||
| Job costing and class-level reporting | |||
| FSM-to-QuickBooks sync (Jobber, ST, HCP) | |||
| 1099 subcontractor tracking month-by-month | Year-end only | ||
| expert-reviewed monthly close | Sometimes | ||
| Dedicated bookkeeper who knows trades | |||
| Catch-up and cleanup service | Extra fee | ||
| Done inside your QuickBooks (you own the data) | Varies |
Not sure where to start?
Tell us about your shop and we'll walk through what monthly bookkeeping looks like for your trade. No pressure, no commitment.